A Step-by-Step Guide For Patients

Before applying its good practice to double check that all required documents are accounted for. This will ensure timely processing of the application and avoid easy mistakes. The entire process can be completed online on your own but the staff at Herbal Remedies Dispensary would be happy to assist you in submitting your application. Just give us a call at (217) 214- 6337 to arrange an appointment. 

Step 1: Get certified by a healthcare professional

You will need to first schedule a consultation with your healthcare professional (MD, DO, APN, PA) to discuss the use of medical cannabis to treat your condition. You must have one of qualifying conditions to be eligible. Download and print the Physician/Healthcare Professional Certification Form below and take with you to your appointment. Your physician will want to print as clearly as possible and sign the form. The physician will then give you the completed form so that you can submit it along with the other necessary application documents. We do have copies of the Physician/Healthcare Professional Certification Form here at dispensary if you wish to stop by and pick one up.

Download Physician/Healthcare Professional Certification Form

Step 2: Fill out the patient application

Carefully complete every field in the application, select Herbal Remedies Dispensary as your dispensary of choice, and provide your electronic signature. The application, provided to us by the State of Illinois, may still contain a Fingerprint Consent Form. This may be disregarded as fingerprinting is no longer a necessary step to obtain a medical cannabis card.

Download Application for Qualifying Patient Registry Identification Card

Step 3: Have the application fee ready

Qualifying patients and caregivers may apply for a one, two, or three-year registry identification card. The prices for each duration can be found on the applicationPersons who are receiving Social Security Disability Income (SSDI) or Supplemental Security Income (SSI) and veterans may be eligible for a reduced application fee. This application fee is non-refundable and must be paid using a debit/credit card or prepaid card. The State of Illinois does impose an additional 2.25% surcharge on the application fee when submitted online, so if you choose to use a prepaid card, we do suggest having an additional amount loaded onto it to cover said surcharge as well. 

Step 4: Have a passport-style photo taken

We strongly recommend either coordinating with a vendor (Walgreens, Walmart, etc.) or better yet, having us at the dispensary take the photo for you to ensure the photo is compliant. To be an acceptable photo, it must have been: 

  • Taken in the last 30 days 
  • Taken against a plain, white or off-white background or backdrop 
  • In natural color (Do not use a filter) 
  • Full-face view directly facing the camera with a neutral facial expression and both eyes open 
  • Not wearing a hat, glasses or anything that covers the face 
  • At least 2 inches by 2 inches in size 

To submit along with your application online, you will want to have the photo scanned in. We are more than willing to do this for you here at the Herbal Remedies Dispensary as well. 

Step 5: Supply proof of residency, age and identity

You will need two items that prove that you live in the state of Illinois. It is critical that the address on these two items match the address that was put on the application. Examples of documents that validate your residency include bank statements, utility bills, state ID, driver's license, pay stub and many more. The full list of acceptable documents can be found on the application.

To prove your age and identity, a color scan of your valid, unexpired state issued ID, drivers’ license OR the photo page of your passport are needed to confirm that criteria. All these documents can be scanned in and submitted electronically with your submitted application. 

Step 6: Submit your application

When you have all the necessary documents together, your final step is to submit your application for review. You can do this in one of two ways, via the online application or by bringing the documents to Herbal Remedies Dispensary for us to assist you in submission of your application. If you choose to have us assist you with the submission of your application, we do ask that you call (217) 214-6337 to schedule an appointment beforehand.

Apply Online for Your Medical Cannabis Card Click Here

If you are a veteran or applying as a caregiver for a loved one or minor, click the respective tab above for more information that may apply to you. 

Caregivers

To assist their loved one in the purchasing and administering of medical cannabis, qualified patients can designate an individual to serve as their caregiver. The caregiver, who must be at least 21 years of age and a resident of Illinois, can either being registered at the same time as when the patient themselves is registered or later if they wish. However, we do highly recommend that caregivers consider registering simultaneously with the patient they are serving as there is a bit of cost savings in doing so and registry card expiration dates will align with one anotherCaregivers must follow the same steps as mandated for patients to obtain their medical cannabis card except for the physician certification, but the application fees are as followed: 

  • $25 One-Year Registry Card,
  • $50 Two-Year Registry Card,
  • $75 Three-Year Registry Card

Download Application for Designated Caregiver Registry Identification Card – Click Here 

Terminal Illness

People who have been diagnosed with a terminal illness with a life expectancy of six months or less have the option to apply for a medical cannabis registry card. These individuals are not subject to paying an application fee and the card they will be issued is only valid for a six-month duration. Be aware that there are different applications for veterans and caregivers when applying under the terminal illness category. To get qualifying patients the medicine they need quickly, the state of Illinois expedites the processing of these applications. We recommend submitting the application online as it is processed, and a provisional certificate is issued within 24 hours. Unfortunately, paper applications are processed within 14 days and these individuals will not receive a provisional certificate to use until their medical cannabis card is received. 

If the person with the terminal illness is under the age of 18, they will be required to designate a caregiver when applying. Veterans with a terminal illness will need to provide 12 months of medical records from a Veterans Affairs facility and a copy of their DD214 showing an honorable discharge status. The veteran attestation of terminal illness form must be notarized prior to submission as well.

Download Application for Registry Identification Card for Persons Diagnosed with Terminal Illness Click Here

Download Physician Confirmation of Diagnosis of Terminal Illness Form Click Here

Download Veteran Attestation of Terminal Illness Form – Click Here

Download Designated Caregiver Attestation of Terminal Illinois Form – Click Here

Minors

Qualifying individuals under the age of 18 are not required to submit a photo as part of their application to become a medical cannabis patient. However, unique to applying minors is that they must receive both an initial physician certification as well as certification by another reviewing physicianFurthermore, a minor must have at least one legal guardian serve as their caregiver. There is an option to designate two caregivers, given both are either biological parents or legal guardians of the minor.

Be aware that caregivers of minors will only be allowed to purchase medical cannabis-infused products from registered dispensaries. Other types of medical cannabis products including ones that require inhalation are strictly prohibited.

Download Application for Registry Identification Card for Qualifying Patients Under 18 Years of Age and their Designated Caregiver – Click Here

Adults Ages 18-20

When a qualifying patient reaches 18 years of age during the time frame that their card is still valid, they are welcome to reapply immediately for the registry again as an adult or wait until their renewal approaches. Until they apply as an adult though, the registry identification card shall be subject to the conditions applicable to the registered qualifying patient under age 18.

If you fall into this small age demographic as a new patient, you would be subject to obtaining a physician certification like any other medical cannabis patient but authorization by a reviewing physician is no longer a necessary stepLike the guidelines outlined for minors, adults aged 18-20 are only permitted to purchase cannabis-infused products. Smoking and vaping products and paraphernalia are off-limits to all medical cannabis patients under the age of 21. 

Veterans

Veterans receiving health care at a Veterans Affairs (VA) facility do not need to provide a Physician Written Certification but must instead include medical records from the VA facility for the last 12 months. Once you receive your official medical records, you must submit the medical records with your application. You will also need to have a copy of your DD214showing you were discharged with honorable mentionto accompany your application to be eligible for a reduced application fee of 50%.

Medical Cannabis Patient Program Provisional Access

Unfortunately, it can take as long as 90 days to receive your medical cannabis card in the mail. However, that doesn’t mean that you must do without your medicine until then. For patients and caregivers that choose to submit their applications online, you can receive your provisional registration access card via email usually within as little as 24 hours. This provisional registration access card is temporary and is only valid for 90 days. You can download and print your necessary paperwork and bring it with you to Herbal Remedies Dispensary. If you do not have access to a printer, we would also be happy to print your provisional access card here at the dispensary on your behalfWe ask that you make an appointment for the first visit and can do so by calling us at (217) 214-6337. This allows us to ensure your card is valid and all your needs are met for your first visit. You must bring this provisional access card and an Illinois driver's license, or state issued ID with you when you come to the dispensary to be able to make a purchase.